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Last updated: Jan 21, 2024
Mail merge is a feature that you can find in most word processing and data applications. With mail merge, you can send letters or important documents with the same content to multiple recipients simultaneously.
The term is also often referred to as mass mailing since some mail merge examples include billing documents or invitation letters.
In some cases, this feature can also be applied in various business contexts, such as creating invoices, certificates, or even mass emails for promotional ads purposes.
After understanding what is mail merge, you need to also discover the components within this feature. They are:
This mailing feature is commonly found in word processing programs such as Microsoft Word or Excel.
In general, the mail merge function simplifies the creation of mass documents with uniform content and enables the delivery of documents to multiple recipients simultaneously. Additionally, it can also help you to:
This feature can be used to automatically generate many documents or letters with identical content.
For example, if you have a list of names and addresses of recipients, then it can replace this recipient information in the document without manually rewriting each document.
With such a mailing feature, you can ensure the consistency of your content, since all document copies will contain identical information which accordingly reduces the risk of human error.
Another benefit of this feature is for mass mailing, as you can send documents to many recipients at once.
Even though the basic document is the same, this mailing feature still allows for personalization by automatically inserting different data for each recipient.
Merging your document can help you save time and improve the efficiency of the creation and delivery process. With this feature, tasks that previously took hours to complete manually can be automated quickly and efficiently.
Now, you can create identical content to be addressed to many different recipients simultaneously. To achieve this, you need to compose the core document or main document first.
To personalize the recipient's name based on the user database, you can insert specific formats.
Take a look at one of the mail merge examples below:
To improve business performance efficiency, you need to learn how to mail merge your document in various leading platforms.
Here’s how to mail merge in some popular platforms.
You can utilize Microsoft Excel to create a data source that will be useful during the process later on. Here are the steps:
In addition to Microsoft Word, you can also merge your document in Google Docs. Follow the steps below:
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Psst! Hey there, SEO Stats and Tools SEO company! If you've ever planned of conquering the Qatar market, you've come to the right place!