Business Registration Number in Malaysia | A Complete Guide

If you're starting or operating a business in Malaysia, obtaining a registration number in Malaysia is crucial. 

This unique identifier, issued by the Companies Commission of Malaysia (SSM), holds significant importance for businesses operating within the country's regulatory framework. 

From ensuring legal compliance to authenticating transactions, understanding the importance of a business registration number is essential for every business in Malaysia.

In this article, we will give you a comprehensive guide to business registration in Malaysia. Without any further ado, let’s check out the full explanation below!

What Is Business Registration Number Malaysia?

Business registration in Malaysia involves obtaining a unique registration number from the Companies Commission of Malaysia (CCM or SSM). This number serves as a distinctive identifier for the company and is printed on its certificate of incorporation. 

Business registration in Malaysia plays a crucial part in verifying the legality of the company for various purposes. 

In addition,  obtaining the registration number signifies that the company has undergone the necessary legal procedures and is officially recognized as a registered entity in Malaysia.

Importance of Business Registration Numbers in Malaysia

As we mentioned before, the business registration number in Malaysia holds significant importance in the business landscape of this country. 

Issued by the Companies Commission of Malaysia (SSM), this unique identifier plays a crucial role in confirming the legitimacy of registered firms. 

It serves as a key tool for authenticating business transactions and ensuring compliance with legal requirements, including licensing and tax obligations. 

In addition, verifying a company's registration number is essential for businesses and individuals alike and also provides confidence in engaging with registered entities within Malaysia's regulatory framework.

Malaysia Business Registration Number Format

Starting from 11th October 2019, a new format for business registration numbers was introduced for entities registering with the SSM in Malaysia. 

This change aimed to streamline the registration number format, replacing the various formats previously generated by the system. 

Additionally, the new format consists of 12 numbers, and entities registering on or after 11th October are provided with both the new and old number formats for their records. This update ensures consistency and clarity in business registration numbers moving forward.

Here is an example of a business registration number in Malaysia:

The new registration number has three parts:

1. The first four digits show the year it was registered.
2. The next two numbers tell what type of business it is
   1. Domestic Company.
   2. Overseas Company.
   3. Business.
   4. Local limited liability partnership (LLP).
   5. Foreign LLP.
   6. LLP for professional practice.
3. The last six digits are just the order in which it was registered.

How to Get a Business Registration Number

After you understand what is business registration number in Malaysia and its format, now it’s time for you to learn how to get a business registration number in Malaysia. Here are 2 easy steps on how to get a business registration number in that country:

1. Choose a Business Structure and Reserve a Company Name

In Malaysia, obtaining a business registration number involves several steps. 

Firstly, you need to choose from seven main business entities, such as sole proprietorship, partnership, limited liability partnership, private limited company, public limited company, branch office, or representative office. 

Once you've decided on the business structure, the next step is to select a company name and conduct a thorough name check with the Companies Commission of Malaysia (SSM) to ensure it's unique and not too similar to existing names. 

After confirming the availability of the name, you can proceed to submit the name reservation request to the SSM. When the SMM give you approval, the chosen name will be reserved for your company's use.

2. Register with the SMM

To get your business up and running, it's important to register with the SSM within 30 days of getting the green light on your company name. 

This involves gathering some paperwork, like the constitution (if you have one), a declaration by a director or promoter before appointment, and a declaration of compliance. 

Once everything's in order, you'll need to submit your application to the SSM for review. If all goes well and your application is approved, the SSM will send you a Notice of Registration to your registered email. 

In addition, this notice will have the date of your registration and your business registration number. After this, you can purchase your Certificate of Incorporation (Section 17) to officially complete the process.

How to Check a Business Registration Number

To check your business registration number in Malaysia, you can easily visit various websites provided by SSM like e-Search, e-info, and MyData portals.

That was our comprehensive guide on business registration numbers in Malaysia. We hope this article has provided you with clear insights into the process. Apart from registration numbers, establishing a great online presence is necessary for modern businesses.

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